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Tax Forms Software - FAQs
 
Q: Do Laser Link and TFP generate the W-2 Federal Copy A and the W3?
 
A: No. Laser Link and TFP do not generate the Federal Copy A or the W3. You must use the preprinted red scannable copies.
 
Q: What is the difference between 1099 forms and W-2 forms?
 
A: 1099-MISC forms are used to report interest payments of $600 or more, such as rent, royalties, prizes, awards, fishing boat proceeds, etc.
 
 
1099-INT is used to report interest payments of $10 or more to any one person by banks, credit unions, etc. It does not include the interest paid on an IRA.
1099-R forms report all distributions from pensions, annuities, retirement funds or profit sharing plans.
1099-S forms report gross earnings for the sale of real estate.
1099-G forms report unemployment compensation, state and local income tax refunds, agricultural payments and taxable grants. There are other 1099 forms to report specific interest payments.
W-2 forms are used to report wages.
1098 forms report interest on mortgages.
Transmittal forms are also called Summary forms. One Summary form must be included with each grouped order of W-2s a company files.
W-3s are the Summary forms for W-2s.
1096s are the Summary forms for 1099s.
If it is necessary to correct a W-3, use a W-2C and a W-3C form.
New year W-04 forms are available in December of each year.
 
Q: What forms are supported by TFP?
 
A: The following forms are supported by TFP.
 
Form
Laser Form Description
Laser Form #
Continuous Form Description
Continuous Form #
W-2 2 Forms to a Page
Red Federal Copy A
82620
W-2 2-part 1-wide Carbonless
92683
 
Employee Copy B
82617
W-2 3-part 1-wide Carbonless
92681
 
Employee Copy C or 2
82618
82619
W-2 4-part 1-wide Mailer Carbon
92622
 
Employer Copy D or 1
82616
82623
W-2 6-part 1-wide Mailer Carbon
92608
 
4-Part Pre-Printed Pre-Packaged Set
82631
W-2 5-part 1-wide Mailer Mag Media Dated Carbon
92682
 
6-Part Pre-Printed Pre-Packaged Set
82632
W-2 3-part 1-wide Carbonless Mag Media
95377
 
8-Part Pre-Printed Pre-Packaged Set
82633
W-2 4-part 1-wide Carbonless Mag Media
95378
 
 
 
W-2 5-part 1-wide Carbonless Mag Media
92670
 
 
 
W-2 3-part Twin Set-Employer Carbonless
92601
 
 
 
W-2 4-part Twin Set-Employer Carbonless
92604
 
 
 
W-2 3-part Twin Set-Employer Carbonless
92602
 
 
 
W-2 4-part Twin Set-Employer Carbonless
92605
 
 
 
W-2 4-part 1-wide Carbonless
92611
92614
 
 
 
W-2 6-part 1-wide Carbonless
92606
 
 
 
W-2 8-part 1-wide Carbonless
92610
W-3 Form to a Page
W3 Federal Transmittal
82630
W-3 Transmittal of Income 2-part 1-wide Carbonless
91625
1099-DIV 2 Forms to a Page
Red Federal Copy A
82652
1099-DIV Dividend 4-part 1-wide Mailer
91651
 
Copy B Recipients Copy
82653
1099-DIV Dividend 4-part 1-wide Carbonless
91638
 
Copy C Payer's Copy or Payer's State
82654
 
 
 
4-Part Pre-Printed Pre-Package Set
82644
 
 
1099-INT 2 Forms to a page
Red Federal Copy A
82649
1099-INT Interest 4-part 1-wide Mailer Carbon
91609
 
Copy B Recipients Copy
82650
1099-INT Interest 2-part 1-wide Mag Media Mailer Dated Carbon
92658
 
Copy C Payer's Copy or Payer's State
82651
1099-INT Interest 4-part 1-wide Carbonless-With State Copy
91637
 
4-Part Pre-Printed Pre-Packaged Set
82643
 
 
1099-MISC 2 Forms to a Page
Red Federal Copy A
82626
1099-MISC Miscellaneous 2-part 1-wide Mailer Mag Media Dated NCR/Carbon
92657
 
Copy B Recipients Copy or Recipients State Copy
82627
82625
1099-MISC Miscellaneous 3-part 1-wide Mailer Carbon
95386
 
Copy C Payer's Copy or Payer's State
82624
82628
 
91608
 
3-Part Pre-Printed Pre-Packaged Set
82610
1099-MISC Miscellaneous 3-part 1-wide Carbonless
92669
 
4-Part Pre-Printed Pre-Packaged Set
82634
1099-MISC Miscellaneous 4-part 1-wide Carbonless
91636
 
5-Part Pre-Printed Pre-Packaged Set
82655
1099-MISC Miscellaneous 5-part 1-wide Carbonless
92656
 
 
 
1099-MISC Miscellaneous 3-part 1-wide Carbon
92674
 
 
 
1099-MISC Miscellaneous 4-part 1-wide Carbon
92677
1099-R 2 Forms to a Page
Red Federal Copy A
82637
1099-R Retirement 4-part 1-wide Mailer Carbon
92641
 
Recipients Copy
82639
1099-R Retirement 4-part 1-wide Carbonless
92654
 
Recipient Copy C and/or State, City or Local Copy
82641
1099-R Retirement 6-part 1-wide Carbonless
92639
 
Payer Copy D and/or State City or Local Copy
82638
82640
1099-R Retirement 4-part 1-wide Mag Media Carbonless Dated
92638
1099-S 3 Forms to a Page
Red Federal Copy A
82953
1099-S Real Estate Transaction 3-part 1-wide Carbonless
92662
 
Copy B Transferor Copy
82954
1099-S Real Estate Transaction 4-part 1-wide Carbonless
92645
92675
 
Filers Copy C or Filer's State
82955
 
 
1096 1 Form to a page
5100
82629
1096 Annual Summary & Transmittal 2-part 1-wide Carbonless
91626
 
Q: What forms are supported by Laser Link?
 
A: The following forms are supported by Laser Link.
 
Form
Description
Form #
W-2 Formats
Red Federal Copy A
82620
 
Employee Copy B
82617
 
Employee Copy C or 2
82618
82619
 
Employer Copy D or 1
82616
82623
 
Laser 4-up Version 1
82635
 
Blank 2-up Format
82621
 
4-Part Pre-Printed Pre-Packaged Set
82631
 
6-Part Pre-Printed Pre-Packaged Set
82632
 
8-Part Pre-Printed Pre-Packaged Set
82633
W3
W3 Federal Transmittal
82630
W2G
3-up Blank Form
82622
1099 B
Red Federal Copy A
82661
 
Copy B Recipients Copy
82660
 
Copy C Payer's Copy or Payer's State
82663
1099 DIV
Red Federal Copy A
82652
 
Copy B Recipients Copy
82653
 
Copy C Payer's Copy or Payer's State
82654
 
4-Part Pre-Printed Pre-Package Set
82644
1099 INT
Red Federal Copy A
82649
 
Copy B Recipients Copy
82650
 
Copy C Payer's Copy or Payer's State
82651
 
Blank 3-up Form
82622
 
4-Part Pre-Printed Pre-Packaged Set
82643
1099 MISC
Red Federal Copy A,
82626
 
Copy B Recipients Copy or Recipients State Copy
82625
 
Copy C Payer's Copy or Payer's State
82624
82628
 
3-Part Pre-Printed Pre-Packaged Set
82610
 
4-Part Pre-Printed Pre-Packaged Set
82634
 
5-Part Pre-Printed Pre-Packaged Set
82655
1099 PATR
Blank 3-up Form
82622
1099 R
Red Federal Copy A
82637
 
Recipients Copy
82639
 
Recipient Copy C and/or State, City or Local Copy
82641
 
Payer Copy D and/or State City or Local Copy
82638
82640
 
4-Part Pre-Printed Pre-Packaged Set
82645
 
6-Part Pre-Printed Pre-Packaged Set
82647
1099 S
Red Federal Copy A,
82953
 
Copy B Transferor Copy
82954
 
Filers Copy C or Filer's State
82955
 
Blank 3-up Form
82622
1098
Red Federal Copy A
82657
 
Payer/Borrower Copy B
82658
 
Recipient/Lender and/or State Copy C
82659
 
Blank 3-up Form
82622
1098 T
Red Federal Copy A
82961
 
Student Copy B
82962
 
Filer and/or State Copy C
82963
 
Blank 3-up Form
82622
5498
Blank 3-up Form
82622
1096
1096 Federal Transmittal
82629
 
Q: What are the product numbers for the blank perforated paper?
 
A: 82664 is the product number for the two-to-a-page blank perforated paper that is used for the two-to-a-page (traditional format) W2 and 1099 Miscellaneous.
 
Q: What are the differences between the software?
 
A: TFP Software allows users to print W2s and 1099s on continuous or laser preprinted forms.
Laser Link Software allows users to print W2s and 1099s on laser blank perforated paper and/or preprinted forms. If you are going to generate the entire format using a laser printer, use blank perforated paper. Laser Link also allows users to electronically file their W-2 and 1099 forms with the IRS/SSA.
 
Q: Do I need to purchase the preprinted copy Federal A on the blank perforated paper?
 
A: You are still required to use the red scannable preprinted Copy A, as either software cannot generate these copies. You must purchase any Federal copy A's necessary when purchasing 1099s or W2s. You will also need the red scannable preprinted 1096 or W3.
 
Q: Can TFP generate laser forms?
 
A: No. TFP software only supports preprinted forms. Laser forms can be generating using Laser Link software.
 
Q: Why am I having difficulty printing the 1099 Federal Copy A?
 
A: The 1099 Federal copy A CANNOT be laser generated. The IRS still requires 1099 Federal copy A's to be printed on the red scannable preprinted Federal tax forms, as well as the 1096. You need to purchase these tax forms.
 
Q: Can I transfer the data from my current program into TFP or Laser Link?
 
A: If you used TFP or Laser Link last year, you will be able to rollover your files into the 2005 software. If you did not use TFP or Laser Link last year, you will need to manually enter your information.
 
Q: Once my information is in TFP or Laser Link, do I have to retype the information for next year?
 
A: No. You will be able to import previous year data when you install the program update.
 
Q: Why are the State or City Wages doubled on the W-3?
 
A: The W-3 instructions state: "If the Forms W-2 show amounts from more than one state or locality, report them as one sum in the appropriate box on Form W-3." Although the IRS does not use these fields, TFP and Laser Link calculates this value as specified by the IRS. This can lead to incorrect calculations if you have Payees with multiple states or localities. For example, if a Payee has 2 localities to report on their W-2 and made $10,000, the form will show $10,000 for Locality or City (1) and $10,000 for Locality or City (2). When this amount is reported on the W-3, the values are added together and reported as $20,000. To correct the calculation, print your W-2's. Go back to the W-2 Form, remove one of the states or cities, and print your W-3. When the W-3 prints correctly, go back and add the state or city.
 
Q: How do I electronically file my W-2 and 1099 data?
 
A: Laser Link allows you to file electronically, following the SSA Online Wage Reporting Service requirements for filing. To use Laser Link to file online you will need the following:
  • Internet access
  • A Windows-based personal computer
  • Windows 98, NT, 2000, ME, or XP
  • Any of the following web browsers:
  • Microsoft Internet Explorer 4.0 or higher with 128-bit encryption
  • Netscape Navigator 4.08,4.79, or 6.2 with 128-bit encryption