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Home > about-tax-forms-faq
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Software: If your software has a tax form module, you're ready to use our tax forms. Be sure to check if your software prints one-wide or two-wide forms. Not sure? Just give us a call for expert assistance. Don't have a tax form module with your software? Try our tax preparation software. It's a simple solution for processing W-2s and 1099s that can save you time - and money! Click here for further details.
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Printer: We offer tax forms for both continuous and laser printers.
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Number of parts: As you order, we will provide you with the number of parts you'll need based on your individual state's requirements. You may want to order additional parts to suit your accounting methods. Want to know more? Click to find out about your State Tax Forms Requirements.
- Tax Regulations: Our online ordering process is specially set up to offer tax form recommendations based on individual state requirements. If you'd like more in-depth information about tax forms and regulations, use this link to the IRS web site.
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Call our tax forms experts at 1-888-626-1630.
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Here's all you need to know about the forms you need to match your state's tax form requirements, as well as how each copy is filed. Our online ordering system automatically makes a recommendation for tax forms (based on the information below) as you order! It doesn't get any easier!
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State Requirements
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State
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Mag Media
Lieu of State
Copy
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# of Parts Required
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Form W-2
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Form 1099-Misc
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6
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4
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Alaska
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4
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3
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Arizona
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6
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4
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Arkansas
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6
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4
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California
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6
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4
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Colorado
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6
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4
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Connecticut
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6
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4
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6
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4
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D.C.
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6
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4
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Florida
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4
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3
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Georgia
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6
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4
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Hawaii
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6
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4
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Idaho
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6
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4
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Illinois
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6
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4
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Indiana
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6
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4
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Iowa
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6
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4
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Kansas
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6
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4
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6
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4
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Louisiana
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6
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4
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Maine
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6
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4
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Maryland
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6
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4
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Massachusetts
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6
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4
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6
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4
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Minnesota
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6
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4
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Mississippi
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6
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4
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6
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4
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Montana
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6
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4
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Nebraska
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6
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4
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Nevada
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4
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3
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New Hampshire
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4
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3
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New Jersey
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6
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4
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New Mexico
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6
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4
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6
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4
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North Carolina
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6
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4
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North Dakota
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6
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4
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6
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4
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Oklahoma
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6
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4
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Oregon
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6
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4
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6
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3
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Rhode Island
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6
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4
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South Carolina
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6
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4
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South Dakota
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4
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3
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Tennessee
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4
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3
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Texas
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4
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3
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Utah
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6
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4
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Vermont
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6
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4
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Virginia
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6
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4
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Washington
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4
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3
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West Virginia
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6
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3
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Wisconsin
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6
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4
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Wyoming
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4
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3
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* Certain cities in Alabama, Delaware, Kentucky, Michigan, Missouri, New York, Ohio and Pennsylvania require an 8-Part All-Purpose W-2 Form. Please check with your state tax authorities for the most updated information.
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The grid below explains the purpose of each part. Our site will recommend the number of parts based on your individual state's requirements, or you can check the State Requirement grid above. Note: you may wish to order additional parts for easier recordkeeping.
Copy A - Filed with Payer's Federal Tax Return
Copy B - For Recipient's Records
Copy C - For Payer's Records
Copy 1 - For Payer's State Tax Return (or extra copy)
Copy 2 - For Recipient's State Tax Return (or extra copy)
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Form 1099-Misc Number of Parts per Set
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3-Part
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4-Part
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5-Part
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 2
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 1
Part 5 Copy 2
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The grid below explains the purpose of each part. Our site will recommend the number of parts based on your individual state's requirements, or you can check the State Requirement grid above. Note: you may wish to order additional parts for easier recordkeeping.
Copy A - Federal IRS Copy
Copy 1 - Filed with Employer's State/City or Local Tax Return
Copy B - Filed with Employee's Federal Tax Return
Copy C - For Employee's Personal File
Copy 2 - Filed with Employee's State/City or Local Tax Return
Copy D - For the Employer's Record (Also may be used as an extra Copy 1)
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Form W-2 Number of Parts per Set
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4-Part
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6-Part
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8-Part
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D
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Part 1 Copy A
Part 2 Copy 1
Part 3 Copy B
Part 4 Copy C
Part 5 Copy 2
Part 6 Copy D
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Part 1 Copy A
Part 2 Copy 1
Part 3 Copy 1
Part 4 Copy B
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Part 5 Copy C
Part 6 Copy 2
Part 7 Copy 2
Part 8 Copy D
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If you plan to file 250 or more Forms W-2, 1099, 104S, 5498, 6248, or W-2G, Federal copy A must be filed on magnetic media. That means you'll also need paper forms for those parts of a W-2 or 1099, which will be sent to the employee or payee. We can help! Our most popular magnetic media self-mailers feature a cover sheet which acts as an employer file or state copy. Inside the envelope are 3 or 4-inserts which act as the employee copies.
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