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Home > about-tax-forms-faq
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Software: If your accounting software (QuickBooks, for example) has a tax form module, you're ready to use our tax forms. Some software programs allow multiple print options for various forms, especially for W-2s. It's a good idea to test print forms on blank paper in order to determine the format you prefer, then you can easily find them on our website. Don't have a tax form module with your software? Try our tax forms preparation software, specifically designed to create forms from your uploaded data. It's a simple solution that can save you time and money! Click here to see the software we carry.
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Printer: We offer Laser forms for laser or ink jet printers, and Continuous forms for dot matrix or impact printers.
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Number of parts: See the list below for your State Tax Forms Requirements. You may want to order additional parts to suit your accounting methods.
- Tax Regulations: If you'd like more in-depth information about tax forms and regulations, use this link to the IRS web site.
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State Requirements
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State
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# of Parts Required
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Form W-2
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Form 1099-MISC
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Alabama *
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6
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4
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Alaska
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4
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3
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Arizona
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6
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4
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Arkansas *
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6
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4
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California
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6
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4
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Colorado *
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6
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3
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Connecticut
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6
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4
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Delaware *
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6
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4
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D.C. *
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6
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4
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Florida
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4
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3
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Georgia
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6
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4
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Hawaii
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6
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4
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Idaho
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6
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4
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Illinois
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6
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3
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Indiana *
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6
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4
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Iowa *
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6
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4
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Kansas
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6
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4
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Kentucky *
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6
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3
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Louisiana
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6
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4
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Maine
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6
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3
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Maryland *
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6
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3
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Massachusetts
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6 |
4
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Michigan *
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6
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3
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Minnesota
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6
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4
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Mississippi
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6
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4
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Missouri *
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6
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4
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Montana
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6
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4
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Nebraska
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6 |
3
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Nevada
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4
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3
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New Hampshire
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4
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3
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New Jersey
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6
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3
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New Mexico
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6
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3
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New York *
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6
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4
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North Carolina
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6
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4
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North Dakota
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6
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4
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Ohio *
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6
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3
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Oklahoma
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6
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4
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Oregon *
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6
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4
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Pennsylvania *
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6
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4
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Rhode Island
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6
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3
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South Carolina
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6
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4
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South Dakota
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4
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3
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Tennessee
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4
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3
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Texas
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4
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3
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Utah
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6
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4
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Vermont
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6
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3
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Virginia
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6
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4
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Washington
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4
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3
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West Virginia
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6
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3
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Wisconsin
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6
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4
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Wyoming
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4
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3
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* Certain cities in these states require an 8-Part All-Purpose W-2 Form. Please check with your state tax authorities for the most updated information.
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The grid below explains the purpose of each part. You can verify the number of parts needed based on the State Requirements grid above. You may wish to order additional parts for easier recordkeeping.
Copy A - Filed with Payer's Federal Tax Return
Copy B - For Recipient's Records
Copy C - For Payer's Records
Copy 1 - For Payer's State Tax Return (or extra copy)
Copy 2 - For Recipient's State Tax Return (or extra copy)
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Form 1099-MISC Parts per Set
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3-Part
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4-Part
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 2
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The grid below explains the purpose of each part. You can verify the number of parts needed based on the State Requirements grid above. You may wish to order additional parts for easier recordkeeping.
Copy A - Federal IRS Copy
Copy B - Filed with Employee's Federal Tax Return
Copy C - For the Employee's Records (Also may be used as Copy 2)
Copy D - For the Employer's Records (Also may be used as Copy 1)
Copy 1 - Filed with Employer's State/City or Local Tax Return
Copy 2 - Filed with Employee's State/City or Local Tax Return
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Form W-2 Parts per Set
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4-Part
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6-Part
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8-Part
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D
Part 5 Copy 1
Part 6 Copy 2
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D
Part 5 Copy 1
Part 6 Copy 1
Part 7 Copy 2
Part 8 Copy 2
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